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JOB DESCRIPTION: BOOKKEEPER AND ADMINISTRATIVE ASSISTANT 

The Association of the Anglican Church in Zurich is a Swiss registered Verein that includes St Andrew’s Church, Zurich, and daughter communities.  The work of the Church is supported by a small staff team, and several volunteers.  The Church Office is run by the Church Administrator. 

The Bookkeeper and Administrative Assistant directly supports the Treasurer and the Church Administrator, is answerable to the Churchwardens, and works in cooperation with the Chaplain and Assistant Chaplain.  

Bookkeeper:  

  • Maintaining the books of accounts of the Association of the Anglican Church in Zurich in good order, using the accounting software. This includes the filing of all the financial paperwork, maintaining ongoing transaction analysis, and producing and checking monthly Klara reports. Maintaining files of prior years’ data as required. Entering monthly budget in Klara when approved. 
  • Safeguarding the Association’s monetary assets: continuously verifying the security of all assets and identifying and recording of known or committed liabilities and helping to ensure that payments made are properly disbursed and that monies owing to the Association are collected. 
  • Initiating payments of invoices and charges in a timely manner after having obtained the required internal approvals and issuing or checking the issuance of invoices to those parties who owe monies to the Association.  For this purpose, cooperating with a second signatory required for all payments, whether by e-banking or by post. Monthly checking the correctness of regular standing orders from and direct debits to the Association’s bank accounts. 
  • Confidentially recording pledges and pledged monies received and writing appropriate letters of thanks on behalf of the Association for pledges and donations. 
  • Administering the payroll for the Association staff, using Klara or similar software.  Preparing the monthly and year-end salary statements.  
  • Assisting the Treasurer in the preparation in year-end closing schedules as required for audit and in responding to auditor’s questions. 
  • Preparing ad-hoc analyses of expenses and income as required from time to time.  
  • Providing ad-hoc bookkeeping support to the daughter communities as requested by the Treasurer.  

Supporting the Church Administrator: 

  • Helping in the office with any administrative tasks that the Church Administrator needs support with.  This may include dealing with telephone and email enquiries (in German and English), database administration, distributing information to church members, ordering office & household supplies, liaising with the caretaker/suppliers in case of emergencies/repairs, filing and archiving etc.  
  • Assist the Church Administrator in the management of church and community centre rentals, including taking calls and answering queries. 
  • Providing holiday and sickness cover for the Church Administrator.  

About you:  

  • Knowledge of book-keeping practices and procedures, and familiarity with Accounting Software 
  • Experience of payroll administration and audit 
  • Discretion is required in respect of pledges, donations and other activities 
  • Satisfies requirements to be a signatory on the Association bank accounts 
  • Fluent in English with a good command of German 
  • We do not discriminate on the basis of race, age, gender or disability.  The candidate does not have to be a practicing Christian, but will need to be comfortable working in a faith environment 
  • Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Switzerland and be prepared to ensure that right remains throughout the scope of the contract.

Location:

Promenadengasse 9
8001 Zurich

(some flexible/home working possible)

Hours per week:

8 to 16 Hours per week

APPLY:

By sending your CV and a covering letter to:

Roland Johnson & Eleanor Paunovic
Churchwardens
St Andrew’s Church
Promenadengasse 9
8001 Zurich

Deadline FOR Applications:

Monday, 3rd of October @ 17:00